Executive Assistant
Robert Half Burlington
Are you a proactive, highly organized, and resourceful individual ready to play a pivotal role in the success of a dynamic organization? We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Company President.
This role is critical in ensuring that the office of the President runs smoothly, efficiently, and professionally while maintaining the highest level of confidentiality. This is an in office position located in Burlington Ont.
Key Responsibilities- Executive Support: Manage complex calendars, coordinate meetings across multiple time zones, and anticipate scheduling needs with precision
- Communication Management: Serve as a strategic liaison between the President and internal/external stakeholders, drafting correspondence, reports, and presentations as needed
- Meeting Preparation & Follow-Up: Prepare agendas, document minutes, track action items, and ensure timely completion of assigned tasks
- Travel Coordination: Organize domestic and international travel, including itinerary preparation, accommodations, and expense tracking/reporting
- Project Management: Assist in special projects, ensuring deadlines are met and outcomes align with organizational goals.
- Inbox Management: Manage and maintain 4 high volume inboxes
- Confidential Support: Handle sensitive information with professionalism and discretion.
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