Receptionist / Office Assistant (CONVAN002)

We love supporting our clients in their endeavours in the best way possible. We are looking for a professional who shares the same passion to help others build their dreams.

position and reasonably necessary to fulfill the business objectives:

• Answer the telephone, respond to in-person or electronic enquiries from clients, or forward them to the appropriate person
• Process incoming and outgoing mail, manually or electronically
• Photocopy and collate documents for distribution, mailing and filing
• Send and receive messages and documents using electronic email or a fax machine.
• Prepare correspondence, reports, statements, forms, presentations, applications and other documents
• Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment
• Assist in preparing meeting agendas, attend meetings, and record minutes
• Assist with administrative procedures such as document submissions, contracts administration and work schedules
• May sort, process and verify receipts, expenditures, forms and other documents
• Perform some routine executive assistant duties such as managing the executives' agenda, booking air tickets/accommodations, ordering catering or meals, and hosting clients.
• Maintain office housekeeping such as monitoring coffee machine levels, ensuring kitchen and dishes cleanliness, and ordering related supplies.
• Perform administrative tasks related to the immigration consulting practice, if needed.
• May assist in arranging travel and accommodation for attendance of conferences or trips between offices.
• May support organizing external/internal meetings or events (e.g., sending invitations, setting rooms, ordering catering, etc.).

You have the following soft skills and other requirements:

• Degree or work experience in Business Administration or Sales.
• Active and interesting personal presence in social networks, with an understanding of each network and its best practices.
• Be an excellent communicator and creative.
• Live in the Metro Vancouver region with the means to commute to the office.
• Work physically from our office on a daily basis and during business hours.
• Be available for immediate start.

You will earn extra points for:

• Getting to know Canada (having an exchange or living in the country).
• Having professional experience in immigration and exchange to Canada.

You speak the languages below:

• English - Advanced
• Portuguese - Fluent
• Spanish - Is an asset

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person