Executive Administrative Assistant

You’ll act as a key point of contact between executives, staff, and external stakeholders, ensuring seamless communication and efficient daily operations.

• Location: Pickering, ON
• Job type: Long term contract | Full-time

Responsibilities:

• Handle a wide range of routine and confidential correspondence, reports, and materials. Compose and distribute correspondence and maintain proficiency in office equipment.
• Organize and prepare for meetings, including agendas and necessary materials. Arrange travel and accommodations for supervisors and staff.
• Manage incoming and outgoing mail, including confidential materials, and prioritize items for the supervisor's attention.
• Assist in scheduling and prioritizing the supervisor's work and activities and manage access to the supervisor.
• Establish and maintain records, ensuring compliance with retention schedules and arranging for the storage or destruction of obsolete records.
• Process routine reports and forms, communicate the supervisor's instructions, and provide feedback from meetings.
• Prepare purchase orders and requisitions, provide backup support, and maintain follow-up systems to monitor due dates and tasks.

Qualifications:

• Proven experience as an executive administrative assistant or in a similar administrative role.
• Proficiency in office software, including PowerPoint (create presentations), adobe, spreadsheets (pivot tables, charts), and email applications.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and attention to detail.
• Experience in organizing meetings and managing travel arrangements
• Experience in liaising between supervisors and staff and communicating instructions and expectations.
• Ability to adapt to a fast-paced work environment and manage multiple priorities effectively.
• Must be legally eligible to work, and reside in Canada

Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.

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