Administrative assistant - office

Overview

Languages

English

• No degree, certificate or diploma

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Conduct performance reviews
• Supervise office and volunteer staff

• 1 to 2 people
• Committees

Experience and specialization

• Google Docs
• MS Excel
• MS PowerPoint
• MS Word
• Social Media
• Accounting software
• MS Office
• Quick Books
• Electronic mail

• Business

• Reports and records
• Payroll services

Additional information

• Bondable

• Own transportation
• Own vehicle
• Valid driver's licence

• Ability to work independently
• Work under pressure
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Benefits

• Dental plan
• Health care plan
• Paramedical services coverage

• Bonus
• Group insurance benefits
• Life insurance

• Free parking available
• Learning/training paid by employer
• Travel insurance
• Wellness program