Program Coordinator, Culture Events (Part-time)
Why Guelph:
When you join the City of Guelph, you join a team of 2000 full and part-time employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment.
As a regional top employer, the City of Guelph values its employees and offers competitive salaries, excellent benefit packages, opportunities for professional development, a healthy work-life balance, and many roles with flexible work options.Our corporate values are integrity, service, inclusion, wellness, and learning. Guelph is consistently ranked as one of the best places in Canada to live, work, and play—all good reasons to consider a career in this beautiful city.
Guelph is located on the ancestral homelands of the Anishinaabek Peoples, specifically the traditional territory of the Mississaugas of the Credit First Nation. We honour the rich Indigenous history of this place and prioritize our relationships with the Mississaugas of the Credit First Nation and the many First Nations, Inuit, and Métis Peoples who call Guelph home today.Guelph Museums & Culture and the City of Guelph are committed to the Truth and Reconciliation Commission’s Calls to Action and to our collective responsibility for the stewardship of the land on which we live, work, and create.
Guelph Museums & Culture is entrusted to represent the full and truthful stories of our community from perspectives as plentiful and diverse as the community itself; and to amplify voices that have traditionally been under-represented.
What we offer
We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:
- Paid vacation days, increasing with years of service
- Paid personal days;
- Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
- Extended health and dental benefits, including Health Care Spending Account;
- Employee and Family Assistance Program;
- Parental leave top up program;
- Learning and development opportunities including tuition assistance
- Employee recognition programs.
Position Overview:
Resumes are being accepted for the part time Program Coordinator, Culture Events position within the Culture and Recreation division. Reporting to the Supervisor of Museum and Culture Experiences, the Program Coordinator, Culture Events will prepare, coordinate, and run all logistics for public civic events, including the National Celebration of First Nations, Inuit and Métis Peoples, Cinema in the City, and Culture Days.
Guided by the goals and objectives of the City of Guelph Corporate Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected and prosperous city.
Key duties and responsibilities- Coordinate event logistics for civic special events, including coordinating event schedules, submitting permits or applications, administrating contracts, ordering supplies, booking vendors, providing details to facility staff, artists and volunteers, coordinating communications, etc.
- Provide on-site management for events, coordinating set up and take down, working with facility staff, solving problems, resolving changes, meeting artists, providing customer service to patrons etc.
- Provide event coordination support for public special events at Market Square and City Hall, working directly with clients to offer suggestions and manage event details ensuring regulation compliance (i.e. ESA, fire code); conduct meetings in advance of events as needed.
- Recruit and coordinate special event volunteers and provide supervision of volunteers during special events.
- Create a working relationship with community members and businesses for engagement and awareness of special events.
- Prepare and track events budgets and provide post event reporting.
- Ensure compliance with all regulations and legislation, including fire code and electrical safety.
- Create and share events calendar, coordinate with web services for accurate public details.
- Provide administrative support to Museum and Culture team as needed, including distribution of promotional materials and posters.
- Provide support at outreach activations at sporting events, conferences, and festivals.
- Perform other duties as assigned.
- Completion of Grade 12 or equivalent.
- Experience related to the duties listed above, with at least two years’ experience in development and coordination of special events.
- Experience leading and liaising with events staff, volunteers, and production teams during special events.
- Ability to work independently or as a part of a team.
- Advance skills in Microsoft Office (Word and Excel).
- Knowledge of the Fire Code, Building Code, Electrical Safety, the Occupational Health and Safety Act and other related legislation.
- Excellent customer service skills.
- Ability to deal with large numbers of people and remain calm even under the most difficult of circumstances.
- Strong organization skills with the ability to manage events in fast paced customer service environment and be readily acceptable to change work priorities.
- Strong written and verbal communication skills with the ability to communicate with all levels of staff, stakeholders, and the general public.
- Ability to do light lifting.
Hours of work
Up to 20 hours per week, including evenings and weekends.
Pay/Salary
$24.30 - $25.58 per hour
How to apply
Qualified applicants are invited to apply using our online application system by April 1, 2025. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered.
The City of Guelph is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees feel welcome, valued and engaged. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws.All employment practices are solely based on individual merit, qualifications, and organization's needs at the time. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to working with and providing reasonable accommodation for qualified individuals in our job application procedures.
If you need an accommodation in order to participate in the hiring process, you may contact us to make your needs known in advance.
Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.