Administrative Assistant - ref. d9483903

At Robert Half, we specialize in connecting talented professionals with exceptional career opportunities. We’re hiring an Administrative Assistant on behalf of one of our long standing clients looking for an administrative professional with a knack for organization, outstanding communication, and an ability to thrive in a dynamic, professional team setting.

Position Overview:

As an Administrative Assistant, you’ll play a critical role in supporting operations and ensuring organizational efficiency. This role is essential to maintaining the flow of communication, managing records, coordinating schedules, and assisting in day-to-day business functions, all while delivering excellent customer service.

Key Responsibilities:

• Provide general administrative support, including answering phone calls, managing correspondence, photocopying, faxing, scanning, and filing
• Support contract administration by communicating with vendors/contractors, verifying documentation, and tracking updates
• Respond promptly to inquiries or complaints from stakeholders, troubleshooting solutions and escalating when necessary.
• Assist with data management: updating records, compiling reports, and maintaining organization-wide systems.
• Ensure timely follow-up on invoices, vendor adjustments, and related financial documents.
• Coordinate inspections, meetings, and other logistical needs with external and internal parties.
• Support special projects, such as coordinating building maintenance schedules, environmental report updates, and contract renewals.
• Collaborate with cross-functional teams and assist with portfolio or project needs.

Ideal Candidate Qualifications:

• Experience: Prior administrative or office support experience required
• Technical Proficiency: Intermediate skills in Microsoft Office Suite (Outlook, Word, Excel) are essential.
• Organizational Skills: Highly detail-oriented with strong time management, multitasking, and prioritization abilities
• Problem-Solving: Resourceful, proactive, and able to synthesize information to address challenges efficiently.
• Team Collaboration: A supportive and adaptable approach to teamwork with a focus on shared goals.
• Customer Service Focus: Demonstrated ability to deliver high-quality service to both internal and external stakeholders.