Administrative assistant - Toronto
JK Quality Integrated Security Solutions Toronto
Overview
Languages
English
Education- College/CEGEP
Experience
3 years to less than 5 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting- Information technology (IT) consulting
- Data processing and computers
Responsibilities
Tasks- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Help with scheduling and workflow
- Maintain supply storage areas
- Data entry clerks
Experience and specialization
Computer and technology knowledge- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Database software
- Enterprise resource planning (ERP) software
- Project management software
- Accounting software
- MS Office
- Electronic mail
- Financial
- Business
- Security system
- Purchasing, procurement and contracts
- Reports and records
- Contracts
- Invoices
- Project management
- Business process management
- Accounting
Additional information
Security and safety- Basic security clearance
- Criminal record check
- Public transportation is available
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Benefits
Health benefits- Dental plan
- Disability benefits
- Health care plan
- Vision care benefits
- Group insurance benefits
- Life insurance
- Long-term care insurance
- Free parking available
- Paid time off (volunteering or personal days)
- Team building opportunities
- Parking available
Toronto
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Job Description:
JOB TITLE: Administrative Assistant, Employee Support Services
DEPARTMENT: Transit
POSTING NUMBER: 106857
NUMBER OF POSITIONS: 1
JOB STATUS & DURATION: Full Time Permanent
HOURS OF WORK: 35 hour workweek
LOCATION...
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