administrative assistant

Overview

Languages

English

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

• Associations and non profit organizations

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Type and proofread correspondence, forms and other documents
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Oversee and co-ordinate office administrative procedures
• Review and evaluate new administrative procedures
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence

Experience and specialization

• Microsoft Publisher
• Dictaphone
• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Social Media
• Accounting software
• Desktop publishing software
• MS Office
• Quick Books
• LinkedIn

• Correspondence
• Reports and records
• Manuscripts, publications or theses
• Charts, tables, graphs and diagrams
• Proofreading

Additional information

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player