Associate Archivist - Temporary Full-Time
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Job Description:
POSITION SUMMARY: Under the direction of the City Archivist, assists with the operation of the Corporate Records Management System, and the preservation of permanent records.
MAJOR RESPONSIBILITIES:
- Assists in the analysis and inventory of corporate records in digital, paper, and other formats and in the preparation of records retention schedules.
- Identifies federal and provincial statutes, regulations and legal requirements relating to records collection, creation, retention, access, and privacy.
- Assists in training City staff on information management issues and participates in the development of procedural/operating manuals for all corporate records in digital, paper, and other formats.
- Participates in the study of corporate departments in order to identify problems in information collection, storage, retrieval, use and disposition in co-operation with Corporate Information Technology
- Develops systems for managing records in digital, paper, and other formats.
- Assists with the corporate review, planning and implementation of the requirements for the virtual and physical storage of records.
- Appraises, accessions, arranges and describes permanent corporate records in digital, paper, and other formats.
- Facilitates the research use of permanent records in digital, paper, and other formats by preparing finding aids, undertakes research for City departments and provides assistance to City staff and the general public in obtaining information held by the City Archives.
- Participates in the maintenance of the Directory of Corporate Records and Personal Information Banks.
- Supports the Access and Privacy Officer in the coordination of freedom of information requests and backfills this position in the case of vacancy or absence.
- Develops and delivers training programs related to the management of corporate records.
- Supports the Archivist Assistant in records centre operations.
- Supervises students and contract staff in the day-to-day completion of their projects.
- Plans outreach activities and manages the Archives online presence to promote public engagement.
- Performs such other duties as assigned
QUALIFICATIONS:
Education/Experience:
- Graduate degree in information or archival studies or library science with archival courses, from an accredited program together with at least one year experience in information management or archives; or
- Undergraduate degree in history, social sciences or humanities together with five years’ experience in information management or archives, and a recognized course or certificate in archives or information management
- Knowledge of the Ontario Municipal Freedom of Information and Protection of Privacy Act, and other relevant legislation
- Knowledge of current trends and techniques in managing and preserving digital records
Skills/Abilities:
- Excellent communication, organization and analytical skills
- Sound knowledge of and practical experience with computers and information technology is essential
- Must be competent within the meaning of the Occupational Health and Safety Act
Assets:
- Certified Records Manager (C.R.M.) designation
- Additional designations in the fields of information management, archives, and privacy
CONDITIONS OF EMPLOYMENT:
- May be required to travel to various work locations and provide own transportation
- Must take an Oath of Secrecy
- Must be able to withstand periods of repetitive bending and lifting of materials weighing up to 40 lbs
General Information:
As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups, women and members of the 2SLGBTQ+ community.
ONTARIO HUMAN RIGHTS CODE: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:
- Photos
- Any certificates that have photo identification
- Driver’s licences
- Police records checks
Note: The above documentation will be requested by the Human Resources & Division should you be the successful applicant. If a Criminal Record Check is required, it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.
ACCOMMODATION: Reasonable accommodations are available upon request for all parts of the recruitment process.
PRIVACY: Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866