Administrative Assistant

Company Overview:

CB&I® is the world's leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 130-year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.

Overview:

This position is an Individual Contributor role. The role directly reports to the Director of Operations and routinely interacts with the Construction and Operation teams, and administrative personnel.

Responsibilities:

• Provides daily administrative support including reception, preparation of routine correspondence, documents, presentations, and spreadsheets as well as mailing, filing, photocopying and faxing
• Coordinates and processes general administrative work such as time sheets, vacation requests, supply requisitions, etc.
• Provides data entry for invoicing in client billing system (SAP) for various projects
• Sets up and maintains manual and electronic filing systems.
• Coordinates and arranges travel, including camp and flights, for projects as necessary, in liaison with travel agency and other client third-party booking systems.
• Prepares expense reports for construction personnel
• Compiles, transcribes, and distributes minutes of meetings as necessary
• Orders and distributes supplies
• Assists with organizing and coordinating social functions and special events throughout the year
• Performs additional assignments under supervisor’s direction.

Qualifications:

• 3+ years of relevant experience.
• Advanced verbal and written communication skills.
• Related post-secondary education is preferred
• Previous experience in an EPC environment preferred

Skills and Behaviors:

• Adaptability and agility to learn and contribute in varying and complex environments
• Advanced knowledge of MS Office and other related software skills required
• Advanced skills in operating a variety of office equipment as needed, i.e., various printers, fax machines, scanners
• Proven self-starter with strong time management skills and ability to effectively prioritize workflow to meet tight deadlines
• In-depth knowledge of business procedures, letter, and report formats
• Strong organizational, multitasking, and interpersonal skills
• Ability to work well with all levels of internal management and staff
• Strong communication skills, both written and verbal