Executive Assistant

We are offering an exciting opportunity for an Executive Assistant in Burlington, Ontario. The successful candidate will provide comprehensive support to our senior executives, demonstrating exceptional organizational, communication and problem-solving skills in a dynamic corporate environment.

• Coordinate and schedule complex calendars, appointments, and events
• Manage email correspondence and prioritize responses on behalf of executives
• Handle expense reports and reconciliation adhering to company protocols
• Prepare quality presentations, reports, and documents for meetings
• Distribute accurate meeting minutes when required
• Set up meeting rooms and coordinate virtual meetings with a global team
• Arrange offsite meetings, including logistics, catering, and materials
• Serve as the primary administrative resource for the office, supporting executives and staff
• Handle incoming and outgoing mail and postage needs
• Coordinate domestic and international travel, including flights, accommodations, and itineraries
• Ensure smooth operation of office functions, assisting with ad hoc projects as needed.