Executive Assistant & Office Manager - Eng./Span. - Vancouver

About Our Client

Our client is a reputable Global Infrastructure Construction Management and Consulting firm working on large scale Civil & P3 projects across the globe with a specialization on sustainability.

• Manage executive schedules, coordinate events/meetings across multiple time zones, and assist with daily administrative tasks.
• Organize meetings, conferences, and events, handling logistics, catering, invitations, and budgeting.
• Prepare confidential correspondence and complex documents, respond to routine communications, and maintain office databases and files.
• Coordinate domestic and international travel arrangements, process travel approvals and invoices.
• Prepare expense reports and reimbursements, and reconcile the corporate credit card.
• Assist with IT support for video conferences and phone systems, maintain office equipment, and manage supply inventory.
• Support HR with onboarding new employees and organize office social events.
• Supervise the reception area, ensuring smooth office operations and excellent guest support.
• Manage office-related invoices and collaborate with building management for maintenance, security, and office space planning.
• Ensure compliance with safety regulations and contribute to office-related projects.
• Collaborate with Office Managers across locations and perform other duties as needed.

MPI encourages applications from minorities, women, the disabled and all other qualified applicants

• At least 5+ years of experience in a similar role.
• Strong customer service orientation, with a focus on both internal and external clients.
• Exceptional communication skills, both written and verbal. Bilingualism in Spanish is a plus, but not required.
• Ability to build and maintain positive relationships at all organizational levels.
• Highly organized with a keen attention to detail.
• Demonstrates a high level of confidentiality and integrity.
• Skilled in collaborating with a diverse team and engaging with all levels within the organization.

• $75,000 - 85,000 base salary
• Bonus
• Benefits & RRSP Match
• Excellent Long-term career opportunity
• Be part of an admired corporate culture
• DON'T MISS OUT APPLY TODAY!