Corporate Office Receptionist

This is an exciting opportunity to be part of a dynamic environment where your organizational skills and customer service abilities will make a lasting impact.

Responsibilities:

• Greet and assist guests, contractors, and service providers, ensuring they feel welcomed and supported throughout their visit.
• Manage incoming calls on a multi-line phone system, promptly directing inquiries to the appropriate team members and maintaining call logs.
• Oversee visitor check-in processes, including maintaining the digital visitor management system and ensuring health questionnaire records are tracked when required.
• Coordinate the arrival of new employees, contractors, and auditors by issuing access passes, taking photos for SharePoint, and ensuring onboarding materials are prepared.
• Maintain inventory of business gifts and promotional items, tracking usage and updating catalogues and SharePoint records.
• Ensure the reception area and nearby meeting spaces remain clean, organized, and equipped with functioning technology.
• Process incoming and outgoing mail and courier packages, distributing items accurately while tracking and optimizing shipping costs.
• Update various office documents, calendars, and floor plans, ensuring information is current and accessible on SharePoint.
• Support monthly expense processes, including reviewing and coding Corporate MasterCard transactions and submitting approvals in a timely manner.
• Act as the key onsite contact during crisis management situations, addressing security and maintenance issues promptly.