Executive Assistant to President and Chief Executive Officer

Reports To: President & Chief Executive Officer

The ideal candidate will bring extensive experience in executive-level support, a commitment to exceptional service, and a meticulous eye for detail, ensuring every interaction and task is executed seamlessly.

This role is ideal for a dedicated and seasoned Executive Assistant who excels in a professional, strategic, and high-touch environment. You’ll be a trusted advisor, ensuring smooth operations and proactive solutions for an executive who operates at the highest level.

Key Responsibilities:

• Concierge-Level Executive Support: Offer comprehensive and proactive support to the CEO, anticipating needs, managing intricate schedules, and ensuring every detail is executed with precision and professionalism.
• Board & Senior Team Coordination: Support administrative and event planning activities for the senior leadership team and Board of Trustees. Assist with travel and logistics for the Board, ensuring precision and confidentiality.
• Strategic Calendar Management: Prioritize and manage the CEO’s time by aligning appointments, travel, and meetings with strategic objectives.
• Hospitality & Event Excellence: Plan and execute high-level meetings and events, ensuring a hospitality-first approach that reflects CAPREIT’s culture of excellence.
• Travel Management: Arrange and oversee detailed itineraries for domestic and international travel, ensuring flexibility for last-minute changes and providing on-call support.
• Communication Management: Draft, review, and refine correspondence, presentations, and reports that reflect the CEO’s tone and messaging.
• Project & Implementation Support: Actively contribute to the implementation of executive-level initiatives, ensuring deadlines are met and challenges are addressed proactively.
• Executive-Level Organization: Maintain an impeccable e-filing system, manage expense reports with accuracy, and streamline workflows to maximize the CEO’s productivity and efficiency.
• Confidentiality & Discretion: Handle sensitive information with the utmost care, ensuring privacy and professionalism in all interactions.

What You Bring:

• Experience:
• 10+ years as an Executive Assistant, ideally in a publicly traded company, professional services, or luxury hospitality environment.
• Administrative touchpoints with board members and senior leadership teams.
• Proven ability to manage high-pressure, dynamic environments with grace and precision.
• Expertise:
• Mastery of Microsoft Office Suite, SharePoint, and virtual collaboration tools (Teams, Zoom).
• Strong project management skills, with a knack for anticipating needs and problem-solving.
• A commitment to excellence, with the ability to deliver concierge-level service.
• Attributes:
• Professional, discreet, and relationship-oriented.
• Excellent verbal and written communication skills.
• Detail-obsessed with exceptional organizational and time management skills.
• A natural problem solver who thrives on delivering proactive, high-quality solutions.
• Strategic and adaptable, with a “no task too small, no challenge too big” mindset.