Senior Accounts Payable Specialist

Our suburban client is seeking an Accounts Payable Supervisor for their rapidly growing organization. The Accounts Payable Supervisor will play an integral (lead) role in our client's upcoming Coupa implementation and :

AP Policy Development:

• Develop, implement, and maintain AP policies, systems, and procedures to align with company values and guiding principles.
• Ensure compliance with internal controls and financial policies.

Reporting, Problem Resolution & Payment Oversight:

• Ensure timely preparation and distribution of AP reports.
• Conduct vendor analysis, expense reviews, and ad-hoc reporting.
• Address issues at both strategic and functional levels to ensure smooth AP operations.
• Oversee payment processes, ensuring accuracy and compliance with company policies.

Travel & Expense Program Support:

• Support the corporate travel and expense program to ensure adherence to financial policies.
• Promote accurate and timely expense processing and reconciliation.

AP Software & Process Implementation:

• Assist in the implementation and optimization of P2P systems, including Coupa.
• Ensure policies and controls are in place during system and process implementations for seamless procurement-to-payment operations.
• Identify areas for automation and efficiency improvements.

Vendor Management & Compliance Oversight:

• Establish and maintain vendor onboarding and compliance processes.
• Foster positive vendor relationships and mitigate potential risks.
• Ensure contract adherence and collaborate with legal and procurement teams.
• Generate and analyze vendor performance reports for continuous improvement.

Stakeholder Engagement & Continuous Improvement:

• Engage with internal business partners to understand their AP management needs.
• Ensure an efficient and effective procure-to-pay (P2P) process, including procurement requests, invoice approvals, and payments.
• Drive process improvement initiatives through technology-driven solutions and automation.

Month-End Close & Invoice Management:

• Prepare and analyze month-end closing activities, including invoice and PO accruals.
• Conduct reconciliations to ensure financial accuracy and reporting compliance.
• Partner with the Accounting team to support month-end close procedures.
• Lead and manage invoice escalations and expedited requests.
• Serve as the primary point of contact for external department communications related to AP.