Clerk, Licensing Administration
Job Description:
JOB TITLE: Clerk, Licensing AdministrationDEPARTMENT: Legislative Services
POSTING NUMBER: 106502
NUMBER OF POSITIONS: 1
JOB STATUS & DURATION: Temporary 12 - Months
HOURS OF WORK: 35-hour workweek
LOCATION: City Hall
SALARY GRADE: 8
STARTING SALARY: $1,018.50 per week
JOB TYPE: Union
POSTING DATE: January 8, 2025
CLOSING DATE: January 21, 2025
AREA OF RESPONSIBILITY:
Reporting to the Manager, Administrative Services & Elections, provides administrative support related to the review, monitoring and issuance of municipal stationary business licences under the Licensing By-Law.- Responds to inquiries regarding stationary business licensing; ensuring complaints are referred to the appropriate section and/or outside agency.
- Generates and distributes application packages as part of the annual licence renewal process.
- Receives and processes licence applications and fees.
- Prepares licences and related documentation for issuance.
- Prepares and maintains licensing records for each licensee; including data entry and filing.
- Liaises with various agencies as well as internal and external enforcement authorities to ensure licensee compliance is maintained.
- Processes financial transactions on a daily basis; including payments, refunds and bank deposits. Generates statistics as required.
- Provides customer service related to operations within the City Clerk’s Office, including preparation of death registrations and marriage licences.
- Provides front counter relief for the City Clerk’s Office as required.
- Provides assistance during municipal election and by-elections.
- Performs additional similar and related duties as assigned.
SELECTION CRITERIA:
EDUCATION:
- High School (Grade) 12 graduation plus an additional program of up to one (1) year in Business Administration, Office Administration or equivalent.
EXPERIENCE:
- Over two (2) years, up to and including four (4) years.
OTHER SKILLS AND ASSETS:
- Strong working knowledge of Microsoft Office and related software.
- Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
- Able to work independently and as part of a team.
**Various tests and/or exams may be administered as part of the selection criteria.
Interview: Our recruitment process may be completed with video conference technology.
Applicants who do not meet the educational requirements but have direct related experience may be considered.
As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.*Our Hybrid Model is subject to change.
If this opportunity matches your interest and experience, please apply online quoting reference #106502 by January 21, 2025 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted.The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.
As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.
The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.
Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users.As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.
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