Accounts Payable Clerk - Full-Time
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Job Description:
POSITION SUMMARY: Under the direct supervision of the Supervisor – Accounts Payable, administer the payment process to vendors and reimbursements to employees.
MAJOR RESPONSIBILITIES:
- Process vendor invoices, employee expense reimbursement forms and other Authorization for Payment forms.
- Process weekly cheque and Electronic Funds Transfer (EFT) runs to pay to vendors.
- Perform bank uploads for EFT payments.
- Verify cheque and EFT copies to support documents and file same while ensuring the correct signing authorities have been obtained.
- Open, stamp, and sort incoming accounts payable mail.
- Liaise with City employees and vendors for payment enquiries.
- Maintain file systems for vendors and participate in maintaining vendor system master records.
- Review vendor statements for outstanding invoices and credits.
- Process cheque cancellation and the reissue of cheques as needed.
- Verifies that invoices are posted in the correct year.
- Log all legal invoices into spreadsheet software.
- Annually participate in the Corporate records management program in accordance with established City Archive Policy.
- Perform other related duties as required.
QUALIFICATIONS:
Education/Experience:
- Secondary school graduation; and
- Post secondary courses in accounting; or
- Equivalent combination of education and experience
- Previous accounts payable experience is desirable.
Skills/Abilities:
- Ability to accurately perform mathematical calculations
- Ability to communicate effectively and concisely, both orally and in writing
- Must be able to deal tactfully and courteously with the public and other employees
- Strong organizational skills
- Ability to effectively work independently and in a team environment
- Must be at a basic skill level in spreadsheet software, basic skill level in word processing and must be proficient in on-line data entry
Assets:
- Experience with SAP software
CONDITIONS OF EMPLOYMENT:
- Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)
General Information:
As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups, women and members of the 2SLGBTQ+ community.
ONTARIO HUMAN RIGHTS CODE: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:
- Photos
- Any certificates that have photo identification
- Driver’s licences
- Police records checks
Note: The above documentation will be requested by the Human Resources Division should you be the successful applicant. If a Criminal Record Check is required, it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.
ACCOMMODATION: Reasonable accommodations are available upon request for all parts of the recruitment process.
PRIVACY: Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866