Executive Assistant

Acting as a business services partner, the EA must be comfortable wearing many hats and have exceptional organizational skills, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Provide ongoing project management assistance in complex and confidential assignments, working closely and effectively with internal teams ensuring deadlines are met and client’s needs are served.
• Manage complex calendars, meeting schedules (in-person/virtual), and travel arrangements.
• Prepare documents, correspondence, and expense reimbursements; maintains discretion with confidential information.
• Act as a liaison for internal and external communication, ensuring smooth coordination across stakeholders.
• Assist with the coordination and execution of confidential projects, ensuring timelines and priorities are met.
• Maintain accurate and up-to-date records in the global database, including all documentation and material.
• Perform additional administrative support activities, including but not limited to, event planning, and other ad hoc projects as requested.
• Prepare high-quality deliverables and presentations for clients and stakeholders.
• Proactively support client needs foster relationships with senior-level executives.
• Build positive relationships and interfaces with high-level executives involved in highly confidential projects.