office administrative assistant

apartmentTino's Carpet & Duct Cleaning placeBelleville calendar_month 

Overview

Languages

English

Education
  • College/CEGEP

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting
  • Business services

Responsibilities

Tasks
  • Direct staff
  • Evaluate daily operations
  • Motivate staff
  • Plan and organize daily operations
  • Train staff
  • Establish and implement policies and procedures
  • Train other workers
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Organize staff consultation and grievance procedures
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire workers and carry out related staffing actions
  • Recruit and hire staff
  • Maintain and manage digital database
  • Coaching
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff
Supervision
  • 1 to 2 people

Experience and specialization

Computer and technology knowledge
  • Google Docs
  • Microsoft Publisher
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Social Media
  • MS Office
  • Adobe Acrobat Reader
  • Google Drive
  • LinkedIn
  • WordPerfect
  • Electronic mail
Technical terminology
  • Business

Additional information

Work conditions and physical capabilities
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Work with minimal supervision
Personal suitability
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner

Benefits

Other benefits
  • On-site recreation and activities
  • Parking available
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