Project Coordinator

The Java Group of Companies are seeking a Project Coordinator to provide administration support to our project execution team.

You have a thorough knowledge of safety, quality, and scheduling of multiple projects.

Requirements

Your responsibilities include:

• Monitoring project progress and creating project status reports for project managers and stakeholders.
• Tracking project milestones ensuring deliverables are completed and meet project requirements.
• Assisting with resource scheduling.
• Scheduling meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle.
• Managing project-related inquiries or escalations and provides appropriate responses in a timely manner.
• Managing project documents such as the project plan, budget, schedule or scope statement, as directed by the project manager.
• Executing a variety of project management administrative tasks such as purchase order set up and receiving.
• Supporting team members when implementing risk management strategies.
• Use of approved systems in alignment with company expectations.
• Promoting a culture of health, safety, and environmental protection on the project.
• Performing general administrative and recordkeeping functions to ensure project specific quality management information is readily available including the completion of required quality documentation.
• Assisting with gathering project requirements from various internal teams.

• Undergraduate degree or certification in business administration, project management, or a related field
• 2 to 4 years’ experience in a fast paced administrative or coordinator role
• Utility construction experience (such as transmission, distribution, substations, telecom) is a strong asset
• Excellent interpersonal and communication skills and are confident interacting with key contacts at all levels in verbal, written and electronic form
• Exceptional eye for detail and organizational skills in a dynamic, multi-tasking environment
• Proficiency with Microsoft Office
• Working knowledge of project management software
• Proven ability to understand construction administration and contract commercial terms
• Analytical skills and a logical, independent problem solver
• Ability to maintain a high level of confidentiality and professionalism

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling
• Paid Time Off