Executive Assistant - Robert Half - ref. j30498723

We are offering a short-term contract employment opportunity for an Executive Assistant in Toronto, Ontario. The role revolves around assisting executives in our industry, encompassing tasks like managing calendars, preparing meeting agendas, and drafting memos.

Responsibilities:

• Managing executive calendars to ensure smooth operations
• Drafting and distributing memos for internal and external communication
• Organizing internal and external meetings, including committee meetings
• Preparing agenda packages for various meetings
• Managing the invoicing process with close attention to detail
• Entering information through Adobe Pro for record accuracy
• Taking minutes during meetings to maintain a record of discussions and decisions
• Drafting reports based on data and information gathered
• Using tools such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time for various tasks
• Ensuring clear and effective communication across all levels within the organization.