Assistant Project Manager, Planning & Redevelopment - Toronto

Position Profile:

Humber River Health. Lighting New Ways In Healthcare.

Humber River Health is formally affiliated with both the University of Toronto and Queen’s University and committed to becoming a community academic hospital. Clinical Excellence, Optimizing Care through Technology and Community Connection frame our Research Strategy.

At Humber River Health, we’re not hoping for a renaissance, we are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability care!

Right now we’re looking for a Assistant Project Manager to work in our Planning and Redevelopment Department.

Union: Non-Union

PRIMARY RESPONSIBILITIES (including but not limited to):

• Coordinate, schedule, review, assess and evaluate execution of the project on a regular basis
• Liaise with General Electric (GE) to fill knowledge gaps throughout all project stages and ongoing operations by providing and exchanging information for GE’s analysis (e.g. the command centre)
• Coordinate and manage all Access Requests with department managers and directors for third party facility management operators (FMO) to develop a complete project scope and validate rationale of project requests (to improve function, flow, and/or patient care)
• Collaborate with project team members to identify any barriers to operations and facilities (e.g. architectural, electrical, mechanical, interior design) and develop and recommend viable options based on the requirements
• Perform cost analysis of a project by determining if self-execution through third party FMO is possible, developing rationale on why an item is a certain amount, recommending opportunities to reduce the estimate, and adjusting the estimate
• Manage all projects once sent to FMO by coordinating timely completion, prioritizing projects, and categorizing the project based on the Project Agreement and scope (e.g. General Facilities Services, IT Device Request, Capital & Minor Equipment, Purchasing Order, Small Works or Variations)
• Monitor adherence to contract terms and service level agreements (SLAs) to identify noncompliance and/or cost variances
• Coordinate and oversee the procurement of material resources required for a project
• Coordinate and manage all office relocations by liaising with Information Systems (electronics) and Biomedical Engineering (furniture) and the FMO; maintaining the Office Allocation Space List for the building, to accurately capture vacant spaces
• Liaise with preferred furniture vendor, order new products and address concerns with existing furniture (e.g. suitable cleaning products, repair of damage, etc.)
• Liaise with signage vendors by reviewing and ordering physical signage based on space modifications; Order digital and paper signage through FMO or HRH Public & Corporate Communications Department Responsibility
• Maintain, manage, and document all project reports and statements
• Troubleshoot and resolve complex issues arising in a project – follow up with vendors/clients for quick resolution
• Physically review work in progress to manage project status and resolve issues
• Review project specific output specifications (PSOS documents and/or Room Data Sheets to clarify information and address issues as they arise (e.g. malfunction door hardware, photo ID card swipe, type of flooring provided, OHS issues with authority to stop construction until the issue is resolved by Senior Director).
• Develop and analyze Qualify Facilities Management (QFM) project reports provided by FMO to identify trends and prioritize the resolution of issues in collaboration with internal stakeholders
• Review and analyze current practices and work flows by collecting and using the data to develop and recommend improvements using LEAN planning (e.g. pneumatic tube training process)
• Recommend and contribute to process changes in collaboration with FMO and other Project/Planning Directors within the unit

JOB REQUIREMENTS:

• An Undergraduate Degree in Healthcare, Business Administration or equivalent
• Project management Professional (PMP) Certification preferred
• Minimum of three years of experience in project coordination, preferably in healthcare
• One year of experience as an Assistant Project Manager
• Excellent MS Office skills, including Word, Excel, Access and PowerPoint
• Experience with LEAN Planning Building codes, legal requirements, OHS, Accreditation standards, scheduling and medical terminology
• Demonstrated excellent organizational, communication and interpersonal skills with a proven effective customer service focus
• Excellent attendance and discipline free record required

Why choose Humber River Health?

We are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration. We are dedicated to high-quality patient care and demonstrate our values of compassion, professionalism, and respect.

Attracting and retaining a workforce that represents the diverse communities surrounding Humber River Health, is a priority. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identity as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ.

Applicants will not be discriminated against on the basis of race, creed, sex, sexual orientation, gender identity or expression, age, religion, disability, medical condition, or any protected category prohibited by the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.

Accommodations are available throughout the recruitment process as well as during employment at Humber River Health. Please direct any accommodation requests to our recruitment team.