Administrative assistant
Beameo Services-Conseils Inc. Montréal
Overview
Languages
French
Education- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
3 years to less than 5 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting- Construction
- Consulting firm
- Engineering firm
- 0 - $100,000
Responsibilities
Tasks- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct and control daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Train staff
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Greet people and direct them to contacts or service areas
- Advise on tendering procedures
- Conduct research
- Perform data entry
- Recruit and hire staff
- Perform basic bookkeeping tasks
- Prepare proposals
- Prepare briefs
- Maintain records and statistics
- Complete reports
- Assist in analysis of data and preparation of reports
- Hire and train staff in job duties, safety procedures and company policies
- Co-ordinate special events
- Assist in preparing estimates, schedules, specifications and reports
- 3-4 people
Experience and specialization
Computer and technology knowledge- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- SharePoint
- Social Media
- Accounting software
- MS Office
- Adobe Acrobat Reader
- Business
- Human resources
- Business administration/management
Additional information
Security and safety- Criminal record check
- Own transportation
- Travel expenses not paid by employer
- Public transportation is available
- Fast-paced environment
- Tight deadlines
- Attention to detail
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Time management
- Adaptability
- Dependability
- Due diligence
Benefits
Health benefits- Disability benefits
- Health care plan
- Vision care benefits
- Life insurance
- Registered Retirement Savings Plan (RRSP)
- Tax-Free Savings Account (TFSA)
- On-site recreation and activities
- Team building opportunities
- Travel insurance
- Variable or compressed work week
RandstadKirkland, 22 km from Montréal
Job Offer - Office Coordinator / Administrative AssistantCompany in the construction field in KirklandA dynamic company in the construction field is looking for an Office Coordinator / Administrative Assistant to complete a small administrative team...
Services de bien-être et moral des Forces canadiennes - SBMFCSaint-Jean-sur-Richelieu, 36 km from Montréal
provides expertise on operational and management practices and assists mess managers in providing quality mess hospitality services. Under the direction of the Mess Manager, the Mess Administrative Assistant provides administrative support...
David Crevier Maitre JardinierMontréal
Overview
Languages
Bilingual
Education
• College/CEGEP
Experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
• Agriculture, fishing and/or...