Procurement Category Analyst

placeToronto calendar_month 
Title: Procurement Category Analyst

Reports To: Senior Manager, Recurring Contracts and Supplier Management

Position Summary: Responsible for a wide variety of duties and including but not limited to; RFx document development including Analysis and Support, Quote Requests, Contract Drafting, Amendment Drafting, Contract Scheduling Purchase Order creation/modification, Vendor Invoice Inquiries, budget support, and general procurement related administrative duties related to Property Management Service categories.

Responsibilities:

Category Management
  • Manage assigned real estate property service contracts. This includes, negotiating extensions, negotiating new contracts with Suppliers, drafting contracts (using standard templates), drafting amendments, drafting terminations, etc.
  • Work collaboratively with business owners (Operations groups, Technical Services, Operations support groups).
  • Conduct market research programs related to assigned categories, as well as creating cost estimates and forecasts.
  • Assist business leads with procuring services following CAPREIT’s procurement policies and processes.
Financial Support
  • Create Scheduling Purchase Orders in SAP (or other ERP system) that align to contracted cost schedules.
  • Modify purchase orders as required.
  • Work with Accounts Payable Department to work through invoicing issues.
  • Update process documentation, as needed.
  • Coordinate purchase order requests and creation with multiple departments.
  • Investigate and resolve of purchase order discrepancies (incorrect item, price, etc.).
  • Assists in preparation of budget templates.
  • Support with Accrual inquiries.
  • Address vendor payment inquiries and service/goods related issues.
  • Other projects assigned by Sr. Procurement Manager, or Director.
RFx Documentation
  • Support the preparation of RFx documentation (e.g. Pricing Sheets, Reference Data).
  • Analyze RFx bid submissions, assist with preparing summary reports.
Contract Management
  • Maintain the Contract Repository.
  • Accurately input key data of contracts in Contract Repository.
  • Create contract repository reports.
Building Acquisition & Dispositions
  • Support the acquisition and disposition of building assets. This may include;
  • Developing budgets
  • Communication with Suppliers regarding quoting/site visits, etc.
  • Summarizing quotes
  • Drafting contracts/amendments
  • Drafting terminations for dispositions
Compliance
  • Monitor & manage risk and compliance with procurement policies and processes.
Assist in Auditing
  • Assist Management/auditors during auditing period
  • Other projects and tasks as needed assigned by Sr. Manager Procurement, or Director of Procurement.

Qualifications:

  • 3 years related Procurement experience
  • RFx experience
  • Experience with Pivot tables
  • V-look up data
  • Experience with complex data manipulation through excel
  • Attention to detail and a high level of accuracy
  • Effective communication skills
  • Good time management skills
  • Team player
  • Ability to multitask
  • Good organizational skills
business_centerHigh salary

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