Procurement Category Analyst

Reports To: Senior Manager, Recurring Contracts and Supplier Management

Position Summary: Responsible for a wide variety of duties and including but not limited to; RFx document development including Analysis and Support, Quote Requests, Contract Drafting, Amendment Drafting, Contract Scheduling Purchase Order creation/modification, Vendor Invoice Inquiries, budget support, and general procurement related administrative duties related to Property Management Service categories.

Responsibilities:

• Manage assigned real estate property service contracts. This includes, negotiating extensions, negotiating new contracts with Suppliers, drafting contracts (using standard templates), drafting amendments, drafting terminations, etc.
• Work collaboratively with business owners (Operations groups, Technical Services, Operations support groups).
• Conduct market research programs related to assigned categories, as well as creating cost estimates and forecasts.
• Assist business leads with procuring services following CAPREIT’s procurement policies and processes.

• Create Scheduling Purchase Orders in SAP (or other ERP system) that align to contracted cost schedules.
• Modify purchase orders as required.
• Work with Accounts Payable Department to work through invoicing issues.
• Update process documentation, as needed.
• Coordinate purchase order requests and creation with multiple departments.
• Investigate and resolve of purchase order discrepancies (incorrect item, price, etc.).
• Assists in preparation of budget templates.
• Support with Accrual inquiries.
• Address vendor payment inquiries and service/goods related issues.
• Other projects assigned by Sr. Procurement Manager, or Director.

• Support the preparation of RFx documentation (e.g. Pricing Sheets, Reference Data).
• Analyze RFx bid submissions, assist with preparing summary reports.

• Maintain the Contract Repository.
• Accurately input key data of contracts in Contract Repository.
• Create contract repository reports.

• Support the acquisition and disposition of building assets. This may include;
• Developing budgets
• Communication with Suppliers regarding quoting/site visits, etc.
• Summarizing quotes
• Drafting contracts/amendments
• Drafting terminations for dispositions

• Monitor & manage risk and compliance with procurement policies and processes.

• Assist Management/auditors during auditing period
• Other projects and tasks as needed assigned by Sr. Manager Procurement, or Director of Procurement.

Qualifications:

• 3 years related Procurement experience
• RFx experience
• Experience with Pivot tables
• V-look up data
• Experience with complex data manipulation through excel
• Attention to detail and a high level of accuracy
• Effective communication skills
• Good time management skills
• Team player
• Ability to multitask
• Good organizational skills