Facilities Coordinator

• The ideal candidate for this role will have a minimum of 3 years’ experience as a Facilities Coordinator where they have maintained multiple locations.

Most importantly, they will be proactive and have highly developed teamwork and interpersonal skills Your future duties and responsibilities: -Responsibility for day-to-day buildings operation management, including safety and regulatory checks

• Direct Liaison with Landlords, Property Managers and Cleaners as it pertains to Facility related items
• Work closely with CRE in the design planning of new and existing office renovations including member relocations, furniture procurement etc.
• Manage the security (access requests, alarm investigations, etc.), cleaning, maintenance (planned and reactive), safety (evacuation drills, training, ergo requests) and service the offices to ensure a safe and comfortable working environment for members
• Work with Manager for the procurement of facilities contracts, implement best practices to improve efficiency, and to constantly strive to reduce operating costs and increasing productivity
• Work with Manager to develop Budget and expenditure planning (Purchase Orders) and management including proactive review of all tenders/contracts and detailed reporting on same
• Help negotiate contracts with external vendors for all facilities services, equipment and office products (including purchasing)
• Responsible for annual audit process (maintain registry and prepare for audit with Manager)
• Responsible for misc.

• Look to optimize space planning, internal moves and office utilization
• Reporting to Facilities Manager on Facilities Management and making recommendations where relevant
• Project management, supervision and coordination of work of contractors, vendors and team members
• Responding appropriately to emergencies or urgent issues as they arise and resolving same in a timely manner
• Coordinating facility requests from staff/members and responding to same in a timely manner
• Occupancy Reporting
• Event planning (provide guidance, assistance when required)
• Be the backup for team members when required.
• Other duties as required Required qualifications to be successful in this role:
• Minimum of 3 years’ experience in a similar position and environment is essential.

• Demonstrated experience in budgeting, space planning and management of multiple locations
• Project Management experience is an asset.
• Technical knowledge of building and mechanical systems (Hvac, generators) is a asset.
• Exceptional administrative and organizational skills with an ability to work to, and implement processes
• Excellent verbal and written skills in both French and English
• Proven record of accomplishment of accountability, problem solving driving results.
• Ability to influence at all levels of an organization and build relationships with both staff/members and the Senior Management Team
• High level of customer service experience and professional, friendly & flexible attitude required
• Computer literacy and advanced level knowledge of Powerpoint, Excel, Word and MS Project

• Attention to detail (writing reports, site inspections, etc.)
• May be required to travel/visit other sites on occasion (within Quebec)
• Ability to deal with crisis situations and emergencies

Come join our team-one of the largest IT and business consulting services firms in the world.