[ref. u20394104] Administrative assistant

apartmentHelix Contracting placeOrillia calendar_month2025-04-14

Overview

Languages

English

Education

Secondary (high) school graduation certificate

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

Staff accommodation available
Various locations

Responsibilities

Tasks

Coordinate the flow of information within the team
Direct and control daily operations
Direct staff
Plan and control budget and expenditures
Plan and organize daily operations
Review HR projects to assure compliance with laws and regulations
Supervise other workers
Train staff
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Oversee the classification and rating of occupations
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage training and development strategies
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Advise senior management
Respond to employee questions and complaints
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Recruit and hire workers and carry out related staffing actions
Maintain and manage digital database
Perform basic bookkeeping tasks

Supervision

1 to 2 people

Experience and specialization

Computer and technology knowledge

Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Adobe Photoshop
MS Project
Project management software
MS Office
Quick Books
Adobe Acrobat Reader

Additional information

Transportation/travel information

Vehicle supplied by employer
Valid driver's licence

Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large workload

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Accountability
Dependability

Benefits

Health benefits

Disability benefits

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