Reception & Office Coordinator

This is an excellent opportunity to contribute to a non-profit organization by providing attentive and efficient service to internal and external stakeholders.

• Welcome visitors, including donors and guests attending meetings, and provide a positive and attentive first impression.
• Oversee daily office operations, including managing mail, filing documents, and maintaining office supplies.
• Assist the HR team with administrative tasks such as coordinating employee onboarding, updating organizational charts, and booking meeting rooms.
• Process HR-related vendor invoices, ensuring proper coding and timely uploads to the system.
• Coordinate with service providers such as building managers and couriers to ensure seamless operations.
• Manage inventory and place orders for office and coffee supplies to maintain adequate stock levels.
• Support access card distribution and tracking for employees.
• Address inquiries and resolve issues efficiently, demonstrating resourcefulness and strong organizational skills.
• Ensure meeting spaces are prepared and presentable for scheduled events.
• Collaborate with team members to apply knowledge and assist with cross-functional needs.