Executive Assistant
Job Summary
Job Description
What is the opportunity?
In this role, you will play a critical role by providing direct support to the Vice President, New Client Acquisition. In addition, you will collaborate with RBC Leadership, senior management teams and business partners on behalf of the Vice President, New Client Acquisition, follow-up on action items, maintain calendars, coordinate travel arrangements, facilitate department events, maintain and organize files.
What will you do?- Act as the key contact for the Vice President, New Client Acquisition
- Calendar management including prioritizing scheduling and managing conflicts; provide support in organizing meetings, video and in person meetings (book meeting location and equipment resources).
- Set up and coordinate business planning sessions, town halls, staff meetings, management meetings, bi-weekly management team meetings and one-on-ones with direct reports.
- As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
- Support the overall objectives of the senior management teams with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, events and help with town hall meetings, etc.
- Coordinate travel and hotel arrangements for the Vice President, New Client Acquisition and respective teams, as needed.
- Maintain vacation schedule and up-to-date records for the executives and their direct reports within Workday.
- Prepare expense reports ensuring accuracy and adherence to policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval.
- Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met.
What do you need to succeed?
Must have:
- 5+ years working with Executives (Vice President & above).
- Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills, diplomacy, tact, positive can-do attitude.
- Outstanding time management and organization skills.
- Experience with Human Resources tool, Workday.
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- Ability to make a difference and lasting impact
- Work in a dynamic, collaborative, progressive, and high-performing team
- Opportunities to do challenging work
Job Skills
Business Planning, Calendar Management, Communication, Data Entry, Detail-Oriented, Email Services, Facilitation, Interpersonal Communication, Management Meetings, Meeting Planning, Microsoft Outlook, Microsoft Word, Office Administration, Oral Communications, Organizing, Presentation Software, Spreadsheet Software, Team Meeting, Teamwork, Time Management, Travel Planning, Word Processing Software, Written Communication
Additional Job Details
Address:
RBC WATERPARK PLACE, 88 QUEENS QUAY W:TORONTO
City:
TORONTO
Country:
Canada
Work hours/week:
- 5
Employment Type:
Full time
Platform:
PERSONAL & COMMERCIAL BANKING
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2024-09-27
Application Deadline:
2024-10-11
Inclusion and Equal Opportunity Employment
At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.
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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.