Construction Office Administrator (1470)

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Job duties:

Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures

Advise job applicants on employment requirements to management for consideration.

Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed

Carry out administrative activities associated with construction, HR and safety.

Review candidate inventories and contact potential applicants to arrange interviews and transfers, redeployment and placement of personnel

Administer policies and procedures related construction activities in relation to the projects that are being worked on as well as in preparation for future projects.

Coordinate and plan for office services, such as equipment, supplies, forms, disposal of assets, parking, maintenance and security services

Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes

Assist in preparation of operating budget and maintain inventory and budgetary controls

Assemble data and prepare periodic and special reports, manuals and correspondence

May supervise records management construction staff.

Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures

May assist with prospective staffing requirements, prepare and post notices and advertisements, and collect and screen applications

If required advise job applicants on employment requirements to management for consideration.

Notify applicants of results of selection process and prepare job offers

Advise managers and employees on staffing policies and procedures as required

Set up and manage phone system for the company as well as answer phones.

Assist with ensuring data for payroll is provided to the appropriate party.

Keep company data up to date

Other duties that apply

Requirements

Minimum 1 year of construction office administrative experience is required

HR Officer Experience is an asset

Punctual

Attention to detail

Strong customer service and communication skills

Must have experience in the construction industry

Ability to stay focused and organized in a fast pace environment

Excellent computer skills

Time management ability and prioritize tasks is critical

Benefits

N/A

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