[ref. c88338317] Administrative Assistant - Brampton

Job Description:

Legislative Services - Corporate Clerks

Hours of work: 35 hours per week

Join Our Dynamic Team as an Administrative Assistant to the Regional Clerk and Director of Clerks!

Are you an organized, detail-oriented professional who thrives in fast-paced environments? We have an exciting opportunity for an Administrative Assistant to join our dedicated and hard-working team in supporting the Regional Clerk and Director of Clerks and our outstanding Clerk’s Division

In this role, you'll gain exposure to a wide range of activities across the organization, from front-line operations to executive leadership. Your ability to juggle multiple tasks while providing exceptional administrative support will be key to the success of this role.

What You’ll Do:

As an Administrative Assistant, you'll play a vital role in ensuring seamless operations by providing high-level administrative support. Your responsibilities will include:

• Manage executive schedules by prioritizing, coordinating, and scheduling appointments, meetings, travel, and deadlines for the Director.
• Stay organized by maintaining filing systems, reports, and documentation, and effectively managing follow-ups to ensure smooth workflows.
• Handle incoming communications with finesse, including mail, requests, and reports, while ensuring timely responses.
• Prepare and review documents such as memos, emails, reports, and presentations, ensuring they are polished and accurate.
• Support team meetings by scheduling, preparing agendas, taking minutes, and keeping action items on track. Assist with preparation of set up for Council and Committee Meetings.
• Serve as backup to administrative assistants across the division when needed.
• Ensure confidentiality in all tasks, liaising with internal and external contacts, including the Executive Leadership Team (ELT) and Regional Council members.
• Process employee paperwork, expenses, invoices, and reconciliations with attention to detail and accuracy.
• Anticipate needs and innovate by constantly seeking new ways to improve processes and enhance the team’s efficiency.
• Promote corporate values and principles while managing politically sensitive issues and fostering a culture of collaboration and respect.

What the role requires:

• Successful completion of post-secondary administrative studies or human resources program plus relevant human resources experience
• Previous experience working for a manager, director or executive level position
• Combination of education and experience may be considered

Skills/Abilities:

• Advanced MS Office applications, especially MS Word, Excel, PowerPoint, Visio, SharePoint and OneDrive and PeopleSoft
• Ability to work within a political environment and demonstrated political acuity
• Good interpersonal skills and committed customer service focus
• Strong communication skills (both oral and written)
• Demonstrated critical thinking skills
• Ability to deal with shifting priorities
• Ability to compile, organize and analyze information
• Solid understanding of the organization and Council
• Practices a high degree of professionalism, confidentiality, discretion, tact and diplomacy
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

In this role, you'll enjoy the flexibility of a hybrid work arrangement. This means you'll have the ability to work off-site and on-site as needed, depending on operational needs at the 10 Peel Centre Drive, Brampton worksite. The frequency of on-site work may vary from week to week, depending on operational demands, which can evolve over time.

It's important to note that your off-site work location must be within the province of Ontario. This ensures that we're compliant with all regulations and policies.

Interview: Our recruitment process will include video conference technology

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply on-line.

About Us:

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.

At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Additional Information:

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

Please contact zzg-hrtalentacquisition@peelregion.ca

As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.