Administrative assistant

Overview

Languages

Bilingual

• No degree, certificate or diploma

Experience

Experience an asset

On site

Work must be completed at the physical location. There is no option to work remotely.

• Health care institution, facility or clinic

Responsibilities

• Open and distribute mail and other materials
• Plan and organize daily operations
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Provide customer service
• Send invoices
• Record and relay information
• Provide basic information to clients and the public
• Perform clerical duties, such as filing and sorting and distributing mail
• Obtain and process information required to provide customer service
• Calculate billing charges
• Receive and issue payments

Experience and specialization

• Electronic medical records
• MS Outlook
• MS Windows
• Electronic mail
• Word processing software

Additional information

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks
• Sitting

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Reliability
• Time management
• Efficient interpersonal skills
• Maturity

Benefits

• Dental plan
• Health care plan
• Vision care benefits

• Life insurance

• Paid time off (volunteering or personal days)
• Team building opportunities
• Parking available