Administrative Coordinator

We are offering a short term contract employment opportunity for an Administrative Coordinator in the non-profit sector.

This role is will be focusing on providing administrative support for educational programs, including scheduling, registration, data collection and entry, and communication with program facilitators and learners.

Responsibilities:

• Coordinate and schedule course offerings in the Learning Management System (LMS)
• Process requests for information from organizations, facilitators, and participants
• Organize and manage the distribution of promotional materials for the program
• Handle workshop/course registrations effectively
• Communicate regularly with facilitators, hosts, and participants
• Collaborate with team members to meet all project deadlines
• Set up elearning courses and manage participant enrollment
• Offer technical support to learners as needed
• Prepare and send out material packages for the program
• Keep track of the program material inventory
• Organize financial data related to the program and prepare invoices
• Collect data from local societies and consolidate it into a provincial spreadsheet for reporting
• Download learner completion reports from the LMS and incorporate them into the reporting template
• Review and ensure the accuracy of communications, data sheets, and other documents
• Develop and maintain spreadsheets to track data/information
• Compile survey results and enter data into relevant documents/spreadsheets/databases
• Handle requests from the public for information and services, and process referrals to the appropriate local society
• Take initiative in sending reminders to team members to assist with workflow and communications as required
• Order program materials as needed and plan and manage shipments of materials as required
• Create invoices for billing and participate in regular project team meetings.