Administrative Coordinator (Aerial Pesticide Application) - Toronto - ref. a24247423

Job Overview:

We are seeking a detail-oriented Administrative Base Coordinator to join our team. We are an Aerial Applicator and this position will be seasonal and remote with extensive travel thru the summer months from April to September

• be responsible to the:
• Chief Pilot for the safe and efficient operation of company aircraft dispatched from his/her base;
• Operations Manager for matters concerning administration at his/her base including invoicing, marketing, flight sheet returns and accounts payable;
• be responsible for:
• the scheduling and assigning of duties to pilots at his/her base;
• maintaining current pilot files on all permanent base pilots;
• maintain a close liaison with the PRM and base AME if so assigned to ensure maximum availability of the aircraft assigned to his/her base; and
• act as PIC (if a pilot) of company aircraft assuming all the duties expected and required of a PIC.

• Ensure all employment documents are sent to head office to be entered into the system in a timely manner
• Coordinate with head office to ensure all employment documents are complete and up to date
• Willing to learn new software
• Credit card reconciliations
• Coordinate with head office on:
• Base accounting and managing bill payments
• Recruitment, onboarding and offboarding staff
• Sales and Marketing
• Coordinate with head office and manage invoicing
• Liaise with Customers and suppliers
• Managing and monitoring company device usage
• Program cost analysis
• Health and Safety coordination
• Flight duty monitoring and recording
• Booking travel arrangements
• Provincial license renewals
• Employee Expense tracking
• Other administrative duties as required

Qualifications:

• Proven experience as an Office Admin in Finance or in a similar role
• Proficiency in accounting software and MS Excel
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to prioritize tasks effectively
• Knowledge of account reconciliation processes

Nice-to-Have Skills:

• 5 years Experience with Aerial Application
• Familiarity with Sage Accounting software
• Ability to perform bank reconciliations efficiently
• Some sales and marketing experience an asset

Pay: $25.00-$60.00 per hour

TO APPLY:

If you are a dedicated professional, we invite you to apply for this exciting opportunity as a Base Manager.

E-mail: info@zimmerair.com

Posted 2025-01-06