Senior Administrative Assistant - Human Resources

Overview:

By joining our team, you'll have the opportunity to work with some of the brightest minds in the industry, tackle complex challenges, and contribute to groundbreaking advancements that shape the future of technology. Headquartered in Santa Clara, California, PDF Solutions also operates worldwide in Canada, China, France, Germany, Italy, Japan, Korea, and Taiwan.

We’re seeking a highly organized and detail-oriented Senior Administrative Assistant to support our Human Resources team. This role is ideal for someone who thrives in a fast-paced environment, excels at managing multiple priorities, and is passionate about supporting HR operations and enhancing the employee experience.

As the Senior Administrative Assistant for Human Resources, you will provide high-level administrative support to the HR department, ensuring smooth day-to-day operations and contributing to key HR initiatives. You will maintain accurate HR data, coordinate employee engagement events, and support logistics for business meetings—especially those hosted in our Vancouver office, which frequently welcomes internal guests from out of town.

The ideal candidate is friendly, team-oriented, and approachable. You bring a curious mindset, are not afraid to ask questions, and never settle for the status quo. You take pride in producing high-quality, detail-oriented work and thrive in a collaborative environment.

Responsibilities:

• Provide direct administrative support to HR leadership and team members.
• Assist with the coordination of HR programs such as onboarding and employee engagement initiatives in the Vancouver location.
• Work within a team to maintain and ensure the accuracy of employee records and data in HR systems, and support reporting from these systems (e.g., HRIS, ATS).
• Prepare HR-related reports, presentations, and documentation.
• Coordinate internal communications and assist with drafting HR announcements and updates.
• Ensure smooth coordination as HR deliverables move across multiple teams, and support the development of more efficient processes.
• Create error-free, confidential documentation and communication, including immigration and salary-related materials for the CPO.

• Oversee daily office operations to ensure a productive and well-organized work environment.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate facility maintenance, office space planning, and workplace safety protocols.
• Plan and execute internal conferences, workshops, employee engagement events, and company-wide gatherings—including scheduling, logistics, communications, and vendor coordination.
• Coordinate logistics for business meetings held in the Vancouver office, including room bookings, catering, and travel arrangements for internal out-of-town guests.
• Support scheduling and logistics for meetings and company communications.
• Serve as the point of contact for office-related inquiries and administrative support.

Qualifications:

• Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.
• 12+ years of experience in an administrative role, ideally supporting HR or executive teams.
• Strong organizational and project management skills, with the ability to multitask effectively.
• High attention to detail and a strong commitment to data accuracy.
• Proficiency in Microsoft Office Suite and HR systems (e.g., HRIS, ATS, project management tools), with advanced skills in Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion and professionalism.

Pay Range: CAD $55,000.00 - CAD $70,000.00 /Yr.