Administrative Assistant & Office Manager, Bilingual

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Adecco is currently recruiting an Administrative Assistant & Office Manager. This is a permanent role. This is an on-site opportunity with our private client located in Ottawa, ON (Gloucester area)

The Administrative Assistant & Office Manager, Bilingual will have the following responsibilities:

  • Coordinate and finalize management presentations.
  • Organize and schedule meetings and appointments.
  • Arrange and book travel, if needed.
  • Submit and reconcile expense reports.
  • Complete variance reports.
  • Monitor office expenses against the budget.
  • Support bidding and proposal processes.
  • Greet and assist office visitors.
  • Maintain professional communication (face-to-face, phone, and email).
  • Handle office tasks (phone calls, meetings, office supplies, liaise with suppliers, clients, management and other stakeholders).
  • Anticipate needs to ensure a positive experience for others.
  • Show flexibility by putting in extra time for urgent matters.

The Administrative Assistant & Office Manager, Bilingual must meet the following mandatory requirements:

  • Minimum of 5 years of experience as an Administrative Assistant/ Office Manager in a fast-paced environment.
  • College degree in business, or related studies.
  • Fluently bilingual in French and English (written, spoken, and reading).
  • Strong proficiency with Microsoft Office.
  • Advanced skills in Microsoft Excel, including reporting, document creation, and calculations.
  • Proven experience in a support/administrative role requiring a high degree of teamwork.
  • Excellent time management skills with the ability to multitask and prioritize work.
  • Attention to detail and strong problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning abilities.
  • Proven experience working with bid/proposal documentation.
  • Experience working in a unionized environment.

If you are interested in the “Administrative Assistant & Office Manager, Bilingual “role send your resume as soon as possible by clicking on the 'Apply with Adecco' button.

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