Administrative Assistant

We're on the lookout for a highly reliable and meticulous Shop Administrator/Administrative Assistant to support the operations of a bustling fabrication shop. Acting as a central figure, you'll be instrumental in enhancing operational efficiency and powering the team's overall productivity.

Responsibilities:

1. Order Administration: Regularly input and update job orders into the system. Ensure details such as job tasks are accurately registered and updated daily, with weekly updates for payroll preparation.
2. Cloud Job Order Setup: Establish each new job order within our cloud-based system, ensuring all essential information, like Purchase Orders (PO), are added facilitating complete and accurate invoicing.
3. Documentation: Responsible for recording customer interactions, scanning pertinent documents (i.e., acknowledging receipt of goods), and maintaining digital files in the cloud for easy accessibility.
4. Billing Preparation: Ensure all necessary documentation is ready for the execution of billing by our dedicated department.
5. Quality Assurance/Quality Control (QA/QC) Documentation: Rigorously maintain QA/QC documentation to uphold operational excellence and standards.
6. Timesheets: Complete weekly timesheet entries to ensure accurate records and timely staff remuneration.
7. Purchase Order Processing: Receive POs from clients, create corresponding job file in the cloud, and execute order management from initiation to completion.