AR/AP Financial Services Coordinator

Responsibilities:

Position Summary:

The Accounts Receivable / Payable Coordinator ensures the timely and accurate completion of accounts receivable transactions and administrative procedures while providing detailed reports to management. This role is also responsible for efficiently managing invoice processing, ensuring accuracy and timeliness.

Position Responsibilities may include, but not limited to:

• Process approximately 150 expense invoices weekly through Inspyrus while updating the Distribution Center PO logs
• Work with Accounts Payable and/or DCs to resolve billing issues or discrepancies.
• Maintain the Inspyrus Matrix Approval file as needed
• P card (Credit Card) administration – creating new credit cards for employees, adjusting limits as required, maintaining cardholder file, contact the bank directly to resolve any cardholder issues, prepare monthly wire payment to clear the corporate account
• Concur Support – knowledge of the system and a backup resource for resolving issues on the platform
• Record incoming cheques to balance to the monthly deposit, investigate any past due expected payments
• Reconcile the Miscellaneous Receivables account monthly according to JDE final totals
• Prepare month end JE of cheque receipts, providing GL accounts to credit
• Process improvements involving the DCs to lessen the number of invoices coming into AP/Inspyrus and leveraging modern technologies for efficiencies and cost savings
• Front desk reception coverage as needed
• Ensure the operations follow all Safe Food for Canadians Regulations (SFCR), Global Food Safety Initiative (GFSI) and Good Warehouse Practices (GWP)/Good Drivers Practices (GDP) for transport rules and regulations
• Other projects or duties as assigned

Qualifications:

Required Skills and Experience:

• Highschool Diploma
• 1-2 years of experience required in related field
• Strong Accounts Payables/ Accounts Receivable background.
• Ability to manage multiple deadlines and work under pressure while ensuring accuracy and completeness of information.
• Excellent written/verbal communication, interpersonal, and organizational skills
• Strong problem-solving and analytical skills
• This position must pass a post-offer background check

Preferred Skills and Experience:

• College Diploma in finance, accounting, business, or another related field
• Experience with P card and Concur