Administrative assistant

Overview

Languages

English

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

Experience an asset

On site

Work must be completed at the physical location. There is no option to work remotely.

• Relocation costs not covered by employer
• Consulting firm
• Business services
• Accounting firm

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Recruit and hire workers and carry out related staffing actions
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Recommend improvements to accounting systems and management practices
• Office management
• Complete administrative duties

Experience and specialization

• Google Docs
• Sage Accounting Software
• MS Excel
• MS Outlook
• MS Word
• Accounting software
• MS Office

• Financial
• Business

• Human resources

• Reports and records
• Invoices
• Accounting
• Accounting and financial services

Additional information

• Basic security clearance
• Criminal record check

• Own transportation
• Public transportation is available

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner
• Efficient interpersonal skills

Benefits

• Dental plan
• Disability benefits
• Health care plan
• Vision care benefits

• As per collective agreement
• Bonus
• Group insurance benefits
• Life insurance
• Registered Retirement Savings Plan (RRSP)

• Long-term care insurance

• Free parking available
• Learning/training paid by employer
• On-site amenities
• On-site recreation and activities
• Other benefits
• Paid time off (volunteering or personal days)
• Team building opportunities
• Parking available