Property Management Administrative Assistant

Property Management Administrative Assistant (PMA-25)

Mission Statement: Homes First Society develops and provides affordable, stable housing and support services to break the cycle of homelessness for people with the fewest housing options.

Salary: $47,000 per year

This position provides administrative support to the Property Management Department and is an in-office position working Monday to Friday.

• Writing and distributing emails, correspondence memos, letters, faxes and forms
• Be available in office to:
• Assist and take in person resident work order requests
• Fulfill and provide resident access control mechanisms (electronic fobs, keys)
• Opening, distributing and answering electronic incoming mail and other materials
• Assisting in the preparation of regularly scheduled reports
• Coordinating the flow of information for the housing and shelter programs by scheduling projects
• Assist in gathering information for reports, budgets and other property management documents
• Receiving mail deliveries on a daily basis
• Take requests for orders of custodial supplies and inventory control for all sites
• Take Requests for ordering of shelter and respite supplies required to maintain service levels and Shelter and Respite Standards
• Support the Property Supervisor to ensure all shelter and respite properties are compliant with property-related Toronto Shelter Standards and Respite Standards
• Support the Property Supervisor to ensure all properties are compliant with Accessibility for Ontarians with Disabilities Legislation (AODA)
• Support the Property Supervisor to ensure all Municipal Licensing and Standards (MLS) including compliance with City of Toronto rooming house licenses and all local property regulations
• Ensure all residents are treated with respect and dignity

• Proven experience as an administrative assistant
• Proficiency in MS Office and MS Excel
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Able to work independently and as part of a team
• Critical thinking skills
• Performing additional duties as assigned

The successful applicant must provide a criminal record check that is satisfactory to Homes First Society

Covid-19 Vaccination Policy:

Please note, all candidates offered a position with Homes First from September 8, 2021 onward must be fully vaccinated and provide proof of their vaccination status as a condition of employment. Please note Homes First will comply with its human rights obligations and accommodate employees who are legally entitled to accommodation.

TO APPLY:

Submit Resume to: ramya.rengaraman@homesfirst.on.ca

Applicants must quote PMA-25

We are an equal opportunity employer

We are committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known and we will work with you to meet your needs.

Quote Job Reference: PMA-25

Posted 2025-02-24