[ref. s6795818] Executive Assistant - Mississauga

This role requires exceptional communication skills, professionalism, discretion, and the ability to anticipate needs in a fast-paced environment.

• Serve as a trusted partner to the COO and CEO, anticipating needs and providing proactive administrative support to maximize productivity.
• Organize and oversee the executive’s calendar, scheduling appointments and meetings with a focus on optimizing time and ensuring smooth transitions between engagements.
• Coordinate comprehensive travel itineraries, managing all aspects of domestic and international travel, including flights, accommodations, and logistics.
• Act as a primary point of contact for internal and external stakeholders, handling phone calls, emails, and other correspondence with professionalism and discretion.

• Provide support on special projects, tracking deliverables and ensuring deadlines are met to help advance organizational goals.

• Track and reconcile expenses, assist with financial reporting, and manage budgets as required.
• Conduct research and prepare concise summaries or briefs on relevant topics to inform the executive’s decisions.
• Maintain a high level of confidentiality and handle sensitive information with discretion, consistently upholding privacy standards.