Administrative Assistant

Our client is seeking for a detail-oriented and organized Administrative Assistant to join their team on a contract basis in Calgary, Alberta. This position supports daily operations in a high-volume, fast-paced environment. The ideal candidate is someone who has experience in accounting or tax-related roles and thrives in an organized, deadline-driven setting.

Responsibilities:

• Manage client check-ins and handle personal tax files accurately and confidentially.
• Use iFirm to upload, organize, and track documents in line with internal processes.
• Scan and compile documents into organized PDFs.
• Prepare finalized tax returns for client signatures via DocuSign.
• Update file statuses, date-stamp documents, and follow up on missing information.
• Escalate tax-related questions to the manager as needed.
• Maintain organized digital records and input client data accurately.
• Provide general administrative support, including email and scheduling.