Administrative Assistant

We are offering a short-term contract employment opportunity for an Administrative Assistant. The individual will be a part of our team, providing support for our commercial and residential property portfolios. This role involves handling administrative tasks related to strata, commercial, and residential property management.

Responsibilities:

• Assisting in the daily operations of all properties, focusing on meticulous attention to detail and understanding of daily tasks.
• Maintaining the property management database system, which includes data entry, billings, payments, and changes related to owners and tenants.
• Drafting and distributing tenant-related correspondence for the buildings and collaborating with the Property Manager on billing, reporting, rent rolls, leases, and other important documents.
• Ensuring all operation files, tenant emergency contacts, and service contracts are current.
• Producing and submitting weekly and monthly reports, and processing tenant service requests and bill tenants as required.
• Informing management of tenant arrears and delinquency.
• Liaising with executives, management, accounting, finance, and other key departments and personnel.
• Completing other administrative and office duties as required, such as answering phone calls and managing calendars.
• Assisting Property Manager with the Annual General Meetings and Council Meetings, and delivering notices or other documentation to various buildings.