[ref. u1679102] Office Administrator - Toronto
We value honesty and spontaneity because that's the stuff of real connection and believe that hospitality is an act of care. The Drake Hotel (Toronto), Drake Devonshire Inn (Wellington, Prince Edward County), and Drake Motor Inn (Wellington, Prince Edward County) are each reflective of their respective neighbourhoods as inclusive hubs for unique and diverse experiences through art, culture and hospitality with great seasonal menus, a robust cocktail list, carefully curated curiosities, and genuine hospitality excellence for all.
The Office Administrator will contribute to the successful operations within the Devonshire Maintenance team. This outcome will be achieved by supporting day-to-day office functions and ensuring timely and efficient delivery of office administrative duties.Must be proficient in Word, Excel & other general office software (will train in Adaco and Lodgistics)
Responsibilities- Issuing purchase orders
- Matching POs to invoices and processing for payments.
- Full cycle AP&AR: sorting and matching invoice, coding and entering transactions.
- Prepare analysis budgets of upcoming project and repair costs
- Coordinate and assist staff with purchases through preferred vendors
- Coordinate and track subcontractor agreements
- Schedule 3rd party repairs and preventive maintenance
- Monitor and control expenses, identifying opportunities for cost savings and efficiency improvements
- Keep property maintenance task tracking software Lodgistics updated: entering work orders and preventative maintenance tasks, closing completed tasks, monitoring productivity, and flagging areas of concern.
- Prepare weekly cost reporting as required by Maintenance team
- Assist in tracking and managing inventory levels, conducting periodic physical counts, and reconciling inventory records with actual stock.
- Previous Accounting experience is an asset
- Organizational skills is necessary
- Proficient in Excel
Benefits
We pride ourselves in providing strong leadership and development opportunities for passionate hospitality professionals who are looking to build rewarding, long-term careers. Drake offers a competitive compensation, bonus, and benefits package, training programs and other unique perks, as part of joining our team.
The Drake is an equal opportunity employer. We are committed to fostering a positive, supportive, and creative environment at Drake Hotel Properties that promotes equity, inclusiveness and diversity. We welcome job applications from candidates of all backgrounds including, but not limited to, BIPOC (Black, Indigenous, People of Colour); refugees, newcomers, and immigrant persons; two-spirit, LGBT2Q+ and gender non-binary persons, and persons with disabilities.Please advise us of any accommodations needed to ensure you can access and complete the submissions process.