[ref. h72117020] Administrative Assistant
Overview:
Actalent has an immediate opening for an Administrative Assistant at our Corporate Office in Mississauga, ON L5B 3J1 Canada.
Compensation
Hourly: $19.71 ($41,000 Annually)Bonus potential: up to $250 per month
Schedule
Full Time | Permanent
Monday - Friday | 8:00 AM - 5:00 PM
Job Summary:The Administrative Assistant is responsible for ensuring our customers including contract employees, client managers and local sales teams receive superior customer service and administrative support.
Essential Functions:- Providing outstanding front office customer service (telephone and reception area)
- Greet and hand out applications to all walk in contractors
- Maintains drug testing/medical surveillance process (setting up employee for the clinic, logging and updating office report, email/communicating results to the office)
- File and maintain all office paperwork
- Maintaining adequate levels of Pre-Employment Packets
- Assist with data entry of personal data updates, starts and finishes in PeopleSoft
- Processing orientation paperwork to Human Resources Department
- Timely processing of Tax Credit Forms and other state required forms
- Maintaining outstanding levels of administrative support to all internal and external employees
- Maintain and organize all office supplies
- Enter and manage Background process and communicate results to the office
- Delivers Contractor Orientations and verifies information for accuracy
- Assists with office audits and compliance requirement s
- N/A
- 1 + years of experience in a customer service related position
- Ability to prioritize, organize, problem solve and meet deadlines and goals
- Ability to communicate effectively and provide proper follow up
- Computer experience with 35-45WPM and understand Microsoft Office Programs
About Actalent
With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500.We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.
Our Culture
The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by:
- Bringing their best selves to work every day in terms of caring, competitive spirit and character
- Leading by example and working with purpose and pride
- Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves
Our Commitment
Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups.
- Actalent PRIDE
- Empowered Women at Actalent
- BIPOC
- Military and First Responder
- Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships)
Our Corporate Social Responsibility Strategic Partnerships
We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners:
- BEYA – Black Engineer of the Year Awards
- SHPE – Society of Hispanic Professional Engineers
- Women of Color Stem Conference
- Linkage’s Women in Leadership Institute
- Girlstart
- SAE Foundation
- SMASH
- National Urban League
- SASE – Society of Asian Scientists and Engineers
Allegis Group Foundation
The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities?Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program.
Check out our Instagram and LinkedIn to see what it’s like to be part of our team: instagram.com/weareactalent | https://www.linkedin.com/company/actalentservices
#actalentinternal #LI-Onsite
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