Senior Executive - Administrative Assistant - supporting a Senior SVP and VP - 87036-1
S.i. Systèmes Toronto
Position Title:
In addition, the role solves challenges such as content development, meeting planning, basic data analysis, and report development.
What you'll be doing You’ll be joining The Bank's Technology, Infrastructure and Innovation team an Executive Assistant.
In this role, you’ll provide day-to-day administrative support to the SVP, Global Programs and VP, Fusion.
At The Bank we enable the work environment most optimal for you to thrive in your role.
Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
Your critical thinking skills help to inform your decision making.
Microsoft/Outlook/PowerPoint/Excel 3.
- Executive Administrative Assistant Start/End Dates: 5/5/2025
- 12/4/2025 Contract Duration: 7 months Remote/Hybrid: Hybrid
- 2 days a week in office Team details: Assisting 1 VP and 1 SVP Responsibilities: The role is responsible for managing the day-to-day administrative activities in support of two executives.
The role exercises independent initiative and judgement to manage daily support operations, coordinate office services and prepare reports.
The role makes decisions on daily priorities to ensure goals and schedules are met, while preparing briefings, correspondence, composing complex letters, screening and evaluating correspondence, receiving visitors, and developing and maintaining administrative procedures and processes.
The role manages special events or projects on behalf of the executive or team members, such as planning and organizing details relative to conferences and implementing operational plans.In addition, the role solves challenges such as content development, meeting planning, basic data analysis, and report development.
What you'll be doing You’ll be joining The Bank's Technology, Infrastructure and Innovation team an Executive Assistant.
In this role, you’ll provide day-to-day administrative support to the SVP, Global Programs and VP, Fusion.
The Executive Assistant is accountable for providing secretarial, operational and administrative support for one or more Executive level managers within a medium to large size business group on activities that generally span up to a one-month timeframe.
The role monitors and ensures that all established administrative and operational processes and control standards are followed, contributing to the effective and efficient operation of the business group.At The Bank we enable the work environment most optimal for you to thrive in your role.
Details on your work arrangement (proportion of on-site and remote work) will be discussed at the time of your interview.
How you’ll succeed- Calendar Management
- Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention.
- Travel Arrangement & Expense Reporting
- Arrange travel arrangements and maintain travel expense account including expense submissions to PeopleSoft on behalf of the Executives.
Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
- Professional Support
- Prepare standard correspondence, minutes, reports and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner.
- Administrative Duties
- Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense and travel profiles etc.
- You’re an experienced administrative professional.
- You’re a strong communicator.
- You’re digitally proficient.
- You know that details matter.
Your critical thinking skills help to inform your decision making.
- Values matter to you.
- trust, teamwork, and accountability.
Must haves: 1.
5+ years of previous EA experience working in a professional environment 2.Microsoft/Outlook/PowerPoint/Excel 3.
Previous experience managing calendars 4.
Previous experience managing expense reports Soft Skills- Strong communication skills
- Able to work independently
- Able to multitask
- Able to work in fast paced environment Apply
Markham, 19 km from Toronto
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Overview
Languages
English
Education
• Secondary (high) school graduation certificate
Experience
1 to less than 7 months
On site
Work must be completed at the physical location. There is no option to work...