[ref. j19139121] Executive / Administrative Assistant - Capital Markets - Royal Bank of Canada
Job Summary
Job Description
What is the opportunity?
The Executive/Administrative Assistant will provide organizational and administrative support to senior bankers in Global Investment Banking and team members. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple demands in a very fast paced and dynamic environment.
- The successful candidate must have experience working in professional services environment, and ideally in a Capital Markets business.
- Maintain schedule/calendar of key activities for senior executives and ensure key business critical dates are met. Prioritize and triage as needed
- Exhibit initiative and “follow-through” to help leadership team as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so
- Communicate on a timely basis the status of key deliverables as appropriate
- Continuous and consistent performance of administrative tasks, including but not limited to, coordinate meeting arrangements, setting up conference calls, arranging restaurant reservations, catering, ordering stationary supplies, making photocopies, scanning of documents, organizing transportation, etc.
- Prepare, track and manage expense reports via expense reporting system
- Review, email requests for approval (e.g. meeting materials, reports, etc.) on a daily basis
- Print and bind presentation materials, help in formatting if required
- Make domestic and international travel arrangements and handle changes as needed
- Maintain an organized filing system, both digitally and with paper documents
- Act as backup to other department staff members as needed
- Participate in performing tasks on “special projects” as requested
- Minimum 5+ years’ experience in an executive assistant capacity supporting senior executives
- Secondary education required
- Strong verbal and written communication skills both internally/externally
- Proactive, solutions-oriented mindset and anticipate needs without being asked
- Ability to partner effectively with key stakeholders, build strong collaborative relationships
- Demonstrate ownership and execution of primary responsibilities
- Outstanding time management skills, diplomacy, tact, and positive can-do attitude
- Ability to maintain consistent and high levels of performance
- Enjoys working in a time-sensitive, fast-paced environment
- Capable of multi-tasking across projects when needed
- Experience working on highly confidential projects with appropriate discretion and sensitivity
- Strong working knowledge of Word, Excel, PowerPoint and Outlook
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation
- Leaders who support your development through coaching and managing opportunities
- Work in a dynamic, collaborative, progressive, and high-performing team
- Opportunities to do challenging work
- Flexible work/life balance options
Job Skills
Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Proccessing
Additional Job Details
Address:
ROYAL BANK PLAZA, 200 BAY ST:TORONTO
City:
TORONTO
Country:
Canada
Work hours/week:
- 5
Employment Type:
Full time
Platform:
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2025-03-07
Application Deadline:
2025-03-17
Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
Inclusion and Equal Opportunity Employment
At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.
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