Sr. Administrative Assistant

We are offering a short term contract employment opportunity for an intermediate Administrative Assistant in Toronto, Ontario. The role will be focused on providing crucial administrative support across various departments, managing schedules, and maintaining communication within the team.

Responsibilities:

• Prepare and distribute memos, forms, presentations, and spreadsheets using MS Office Suite.
• Oversee and manage incoming and outgoing mail, ensuring prioritization and proper tracking.
• Monitor and respond to e-mail and voice-mail communications.
• Draft correspondence for internal and external stakeholders, responding to telephone and written inquiries.
• Schedule, arrange, and support internal and external meetings, conferences, or consultations, including preparation and distribution of necessary materials.
• Assist with registration and administrative tasks at off-site events or conferences.
• Provide support to the director, managers, and staff on all administrative matters.
• Coordinate attendance for the department, keeping records of absences and adjusting schedules as required.
• Support for large-scale projects or organization-wide support in a specific administrative area.
• Provide back up for other administrative assistants during absences or times of high workload.
• Utilize MS Excel for various administrative tasks.