111.1 Job Description – Receptionist & Office Assistant

We are offering an exciting opportunity for a Receptionist & Office Administrator to join our financial Services client in the heart of Toronto. The role involves a variety of responsibilities, including front desk management, coordinating meetings, handling financial and administrative tasks,, communication management, and operational duties.

• Warmly greet visitors, clients, and employees, maintaining a professional demeanor at all times.
• Provide administrative support by handling mail distribution, courier services, and incoming packages.
• Assist with scheduling meetings, meeting room calendar managing, as well as preparing and organizing materials and equipment for meetings and events.
• Monitor and restock office and kitchen as well as assisting with event logistics, including food orders, for internal and external meetings
• Support desk moves, office renovations, and new hire workspace setups
• Process expense reports while tracking and reconciling receipts
• Process invoices, prepare cheque runs, and maintain vendor communication
• Foster clear communication between visitors, clients, and internal teams, addressing queries with accurate information, or escalating them to relevant personnel when necessary.
• Monitor and manage office supplies, ensuring adequate inventory at all times.
• Collaborate with facilities or building management for maintenance and operational needs.