Administrative assistant - Toronto
TORONTO GLASS Toronto
Overview
Languages
English
Education- Secondary (high) school graduation certificate
Experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Asset languages- Spanish
- Hebrew
- Relocation costs not covered by employer
- Willing to relocate
- 0 - $100,000
Responsibilities
Tasks- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Supervise other workers
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- Conduct performance reviews
- Plan, organize, direct, control and evaluate daily operations
- 1 to 2 people
Experience and specialization
Computer and technology knowledge- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- Electronic scheduler
- Social Media
- Accounting software
- MS Access
- MS Office
- Quick Books
- Simply Accounting
- Business
- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Project management
- Accounting
- Payroll services
Additional information
Transportation/travel information- Willing to travel
- Travel expenses paid by employer
- Travel expenses not paid by employer
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
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