Corporate Receptionist
The role is integral to maintaining a detail oriented and welcoming environment for clients and employees. The Corporate Receptionist will be the first point of contact for visitors, clients, and employees. This position is essential to maintaining a welcoming and detail oriented front office environment while providing administrative support to ensure smooth office operations.
The ideal candidate is organized, personable, and able to handle multiple responsibilities efficiently.
Key Responsibilities:
Greet all visitors professionally and direct them to the appropriate contacts or meeting rooms.
Manage visitor logs and ensure compliance with security protocols.
Handle incoming calls, directing them to appropriate departments, and take messages as needed.
Perform general clerical duties including data entry, filing, and mail distribution.
Assist in scheduling appointments, meeting rooms, and coordinating with facilities for any special setup.
Support staff with administrative tasks such as copying, scanning, and faxing documents.
Maintain a tidy and welcoming front desk and lobby area.
Coordinate with facilities and vendors to ensure office supplies and amenities are stocked and operational.
Calendar and Meeting Coordination.
Manage and update schedules for shared meeting rooms. Assist in organizing company events, meetings, and functions, including catering and logistics as needed.